Calculate quotes

Yours: material prices from your ERP or supplier lists, times from routings, surcharges and discounts according to your costing rules. You describe the rules in plain language, and the flow applies them the same way every time.

If a quote exceeds your value limit or falls below the minimum margin, it goes to commercial approval. Everything else runs straight through.

According to your costing scheme, usually as overhead-rate costing: determine material requirements and match material prices, value production times with machine hour rate, setup time and scrap surcharge, add subcontracted work – through production costs and full costs to the price, in project business with risk and profit. Surcharge, markup and margin are clearly distinguished.

With lot size costing and setup time allocation: setup time is allocated per lot, not once across the total quantity. This produces the tiered price costing for different quantities. The flow compares several costing variants side by side – in-house production or subcontracting, for example.

Setup costs counted once instead of per lot, cutting waste not included, an outdated machine hour rate, a material price without surcharge or missing subcontracted work. The check of costing rates and costing validity runs with every quote.

Contribution margin accounting shows the contribution margin of each quote, the minimum margin check compares it with your target margin, and the price floor is never undercut without approval. If a discount falls below the target margin, the discount check kicks in. Price and costing approval follow your approval limits and overhead rates, and assumptions are documented. For configurable products, the flow works with your CPQ.

That's exactly what the flow is built for. Every value it reads stays linked to the original document, and check rules match it against your ERP. Discrepancies, missing data or unclear matches create a task for the person responsible – with the document, the comparison and decision options. The case then continues right where it left off. Values that aren't in the document are never made up.

You decide: in the XFLOWLY Cloud on a dedicated virtual machine at Google Cloud in Frankfurt – or on your own server (on-premises) running Windows or Linux. Stored data is encrypted with AES-256, and credentials for your systems are additionally kept in a separate secret vault. You'll find all the details in the security factsheet on the platform page.

Easily: after a three-month minimum term, you can cancel XFLOWLY monthly with 14 days' notice. When your subscription ends, we provide a full export – documents, results and your flow definitions in machine-readable formats, available for 30 days at no extra cost. After that, your environment is deleted.