Loss Prevention
Fake Invoices
Detects subtle layout changes and spoofed sender addresses before the invoice is booked.
Bank Details Protection
Immediately sounds the alarm if the IBAN on the invoice does not match your master data.
AI Security
Real-time ProtectionStop Invoice Fraud Before it happens
Detect manipulated bank details, fake vendors, and duplicate payments automatically. XFLOWLY analyzes every document for forensic anomalies and cross-checks data against global blacklists.
Inbound Scan
Forensic Check
Data Validation
Risk Analysis
Escalation Workflow
Report & Block
Security Scan
Audit Process
Scan:
100%Forensics:
CheckedAI Check:
CleanValidation:
OKRisk:
LowStatus:
ApprovedFormat & Domain Validation
Metadata normal. Email and domain valid.
Domain
Signature Check
No signature detected. Vendor not on whitelist.
Signature
Layout Analysis
Distortion detected. Deviation from standard schema.
Pos 1
Pos 2
Visual Analysis
Differing resolution and offset in line item text.
Font
Compression
AI Check
No indications of AI-generated content found.
GenAI
How it works
The Security Workflow
1.
Benefits
Protect your Liquidity
Invoice fraud is becoming increasingly sophisticated. Manual checks are often insufficient to detect manipulated PDFs or fake identities. A single mistake can cost you thousands.
XFLOWLY offers you an automated shield that checks every transaction in real-time. We combine classic rules with cutting-edge AI forensics to expose even the subtlest forgeries.
Proactive Protection
Loss Prevention
Compliance
Efficiency
Compliance
4-Eye Principle
Automatically enforces approvals for risk factors – nothing slips through.
Complete Audit Trail
Every check step is documented. You always know exactly why an invoice was blocked.
Efficiency
Real-time Scoring
Risk assessment in seconds. Clean invoices go through, only suspicious cases are stopped.
Low False Positives
The AI learns your legitimate business partners and patterns to avoid unnecessary alarms.
Proactive Protection
Loss Prevention
Fake Invoices
Detects subtle layout changes and spoofed sender addresses before the invoice is booked.
Bank Details Protection
Immediately sounds the alarm if the IBAN on the invoice does not match your master data.
Compliance
4-Eye Principle
Automatically enforces approvals for risk factors – nothing slips through.
Complete Audit Trail
Every check step is documented. You always know exactly why an invoice was blocked.
Efficiency
Real-time Scoring
Risk assessment in seconds. Clean invoices go through, only suspicious cases are stopped.
Low False Positives
The AI learns your legitimate business partners and patterns to avoid unnecessary alarms.
2.
SAP
Microsoft Business Central
Odoo
Oracle
Your System
Data Sources
Connect your Data
Intelligent Networking
Global Security Data
We check not only against your ERP, but also against external commercial registers, sanctions lists, and fraud databases.
ERP Master Data
Comparison with your known vendors.
External Registers
Live validation of VAT ID and company status.
Your System
3.
Configuration
Configure your Protection
Trigger
Define the starting point for the security check.
Email Input
Scans attachments and email headers immediately for spoofing and malware indicators.
Upload Portal
Secure upload channel for your vendors or internal staff.
API Connect
Transfer documents directly from your ERP for checking.
Forensic Scan
We disassemble the document into its components to uncover any manipulation.
Invoice
Layout & Structure
Analyzes pixel-level and metadata for hidden layers or Photoshop traces.
Visual Analysis
Checks fonts, compression artifacts, and irregularities in the print image.
Extraction
Read critical data
Invoice No.
Total Amount
IBAN, BIC, VAT ID, Amounts, Addresses
Validation
Data Reconciliation
Master Data Match
Does the IBAN match the vendor?
Register Check
Does the company exist in the commercial register?
Security Flow
The detailed check process – every step secures you.
Risk Assessment
Combining all results into one score.
Score Calculation
Every check provides points. A high score triggers immediate escalation.
Thresholds
You define at which score an invoice must be blocked.
Escalation & Approval
Automated control based on the risk score.
Auto-Block
Immediately sets a payment block in the ERP for critical fraud indicators.
Compliance Review
Routes suspicious cases to the compliance team for manual review.
Escalation
Risk Handling
Risk Approval
Route high-risk documents to Compliance/CFO.
Status
Hand over result
ERP Block
Report
Trigger
Define the starting point for the security check.
Email Input
Scans attachments and email headers immediately for spoofing and malware indicators.
Upload Portal
Secure upload channel for your vendors or internal staff.
API Connect
Transfer documents directly from your ERP for checking.
Forensic Scan
We disassemble the document into its components to uncover any manipulation.
Invoice
Layout & Structure
Analyzes pixel-level and metadata for hidden layers or Photoshop traces.
Visual Analysis
Checks fonts, compression artifacts, and irregularities in the print image.
Extraction
Read critical data
Invoice No.
Total Amount
IBAN, BIC, VAT ID, Amounts, Addresses
Validation
Data Reconciliation
Master Data Match
Does the IBAN match the vendor?
Register Check
Does the company exist in the commercial register?
Security Flow
The detailed check process – every step secures you.
Risk Assessment
Combining all results into one score.
Score Calculation
Every check provides points. A high score triggers immediate escalation.
Thresholds
You define at which score an invoice must be blocked.
Escalation & Approval
Automated control based on the risk score.
Auto-Block
Immediately sets a payment block in the ERP for critical fraud indicators.
Compliance Review
Routes suspicious cases to the compliance team for manual review.
Escalation
Risk Handling
Risk Approval
Route high-risk documents to Compliance/CFO.
Status
Hand over result
ERP Block
Report
4.
Protected
Sleep Soundly
Risk
Detected
0% Secured
Secure now
Prevent the next attack
Let XFLOWLY monitor your incoming invoices 24/7.
FAQ
Common questions about XFLOWLY
Yes, this is a core function. XFLOWLY compares the IBAN on the invoice with your master data and history. Deviations trigger an immediate alarm.
By cross-checking with external databases (commercial register, VAT ID validation) and analyzing address data (e.g., detecting PO box addresses).
The system flags risks but does not block 'blindly'. You define thresholds. In case of 'False Positives', the system learns from your feedback for the future.
Yes, the forensic scan analyzes the file structure for subsequent edits, e.g., if a layer was placed over the bank details.
Yes, the AI also analyzes the context and email header for spoofing as well as the invoice text for typical pressure scenarios ('Transfer urgently').
Yes, XFLOWLY detects if the same invoice was submitted once as a scan and once as a PDF, based on content data (amount, date, reference).
We access international sanctions lists and databases in real-time to ensure you do not do business with listed entities.
Absolutely. You can set rules based on amounts, countries, currencies, or specific vendor categories.
Start Safely
Protect Your Capital
Schedule a demo and see how we detect fraud attempts live.